Publication 1 BPA
Before making adjustments to the publication on your website, set up your publication with at least two issues and several articles. If you do not yet have two issues worth of content, it's helpful to add sample content so that you can test your publication to be sure it works properly.
- Create a Publication in the module
- Give it a name and set a publication schedule to establish when new Issues will come out.
- For example, “Every first Monday in Jan, Apr, Jul and Oct at 12:00pm” would result in a quarterly Publication that comes out four times a year. The schedule you create here will be used to automatically create individual issues for this Publication.
- The publication date of an individual issue can be edited in the Issue Settings, in the case that it needs to change from the default.
After establishing a Publication and its schedule, you’ll create one or more Volumes within it. A Volume typically covers a year's worth of the Publication's issues.
To create a Volume
- Hover over the three-dot Action Menu next to a Publication that you’ve created and select “+ Volume.”
- The "New Volume" settings window will appear. Because Volumes cover a set timeframe, they have their own Start Date and End Date that need to be configured.
- Volumes are numbered using the “Index” value. Choose to display the Volume number along with the Issue number on a Publications page.
- You may want to establish more than one Volume initially so that you have an underlying structure to build from in the future.
- The schedule that you established when you first created the publication will automatically generate one or more Issues within each volume you set up.
- You can always create additional issues within a Volume beyond the defaults by clicking the three-dot Action Menu on the Volume and selecting “+ Add Issue.”
- The trickiest part of this step is to determine the publication dates of all of the individual issues that comprise a volume. We suggest you have a calendar handy when you're setting up issues!
- Issues can be customized with an Issue Number, a Subtitle, a thumbnail image, and a description.
- Issues have a Start Date & Time and a Publish Date & Time. If you create issues manually (rather than using only the automatically generated issues), the trickiest part of creating them is determining the publication dates of all of the individual Issues that comprise a Volume. We suggest you have a calendar handy if you're setting up Issues this way!
The “Start Date & Time” determines the time frame that this issue will cover - each issue is active from its own Start Date & Time until the Start Date & Time of the next issue. This active period, in turn, determines which content from the Posts module can appear in the issue. Only those Posts whose start date falls within that time frame are eligible to be included in that issue.
The “Publish Date & Time” reflects when this Issue will appear live on the website. This value is automatically set for each issue when they’re generated based on the publication schedule. If those publication dates fall on a holiday, for example, or need to be adjusted for any other reason, you can enter in a new value for the “Publish Date & Time.”
The Issue’s Start Date determines which posts can appear in that Issue; the next step is selecting which of those posts will actually comprise the issue. This is controlled by settings of the post element(s) on the Publication page, just like any other posts element on your site.
So far we've done a lot of setup, creating the Publication and its basic structure. Now it's time to add content to the framework we've constructed. For a given post to appear in an Issue of a Publication, we already know that the post's Start Date must fall after the start date of the Issue it's to appear in. (The post's start date must also land before the start date of the Publication's next issue!) Beyond that, it's a matter of ensuring that the post belongs to the right board and/or has the right tags to appear in the Publication. On the website, the Publication will be defined by the Composer "Issue" element. Adding this element to a page activates the various Publications features that turn a collection of posts into an Issue of a Publication.
Adding Posts to a Publication
- A post’s Start Date & Time determines which issue of a Publication it will appear in.
Issues and post start dates
- The Issues within a Publication each have their own discrete start dates.
- When an Issue element is linked to a Post element, those Issue start dates will help to determine what content that Post element displays.
- A Post element that’s part of a Publication (i.e., one that’s associated with an Issue element) will ONLY show posts whose Start Date & Time fall between the current Issue’s start date and the next Issue’s start date.
- If a particular post is not appearing in an Issue where you expect to see it, confirm first that the post’s start date is set correctly in relation to the Issue start date.
Posting content in multiple Issues
You can carry a post over from one Issue to the next Issue by adjusting its “Featured Until” field. When a post is currently visible in an Issue, setting its “Featured Until” field to a date that’s after the next Issue’s start date will ensure that the post is displayed again in the Publication’s next Issue.
- Using a specific board to contain all of the posts for a Publication is the simplest way to organize its content.
- Using a tag-based organization scheme can allow for greater flexibility, but it requires slightly more attention to detail.
Note: You must ensure that the Post element is set to pull content from all of the boards that might have Publication-relevant posts.
As with board-based organization, it’s the start date on a tagged post that determines which Issue of a Publication that post will appear in.