Schedule a Meeting

posted in
Send by email

How to use Entourage or Outlook to schedule a meeting.

 

Here is the scenario: you want to schedule a meeting with someone, but you don't know when they are available. If the person keeps up their Outlook or Entourage calendar, then you can see when they are available!

Mac Instructions Outlook 2011

Go to the Calendar tab on the lower left hand side of the main Outlook window. 

Then click on the new meeting button located on the left hand side of the ribbon.

Type or select the participants for the meeting. Set the date start time and end times.

You can click the scheduling button to show the times each person has available.

You can click the date and time area that is available to adjust the meeting.

 

Click the send button. 

Attendees will receive an appointment that they may accept, tentatively accept, or decline.

Please note that Windows users may propose a new time, but Macintosh users cannot.

Windows Instructions

Go to the calendar and create a new appointment.

Look in the middle of the window and click the Scheduling tab.

Select the people whom you would like to meet.

The colored bars show when each person is busy.

Now you know when the person is free. Optionally, you may send a meeting invitation.

Drag the white slider to a free space in the schedule, or edit the appointment date and time manually.

Click Send to email the invitation to all of the attendees.

Attendees will receive an appointment that they may accept, tentatively accept, decline, or propose a new time.

Please note that Macintosh users cannot propose a new meeting time.

 

Mac Entourage Instructions

Go to your calendar and create a new appointment.

Click the Invite button and add the people whom you would like to meet.

Click the Scheduling tab in the middle of the window.

The colored bars show when the person is busy.

Now you know when the person is free. Optionally, you may send the person a meeting invitation.

Drag the purple slider to a free space in the schedule, or edit the appointment date and time manually.

Click Send Now to email the invitation to all of the attendees.

Attendees will receive an appointment that they may accept, tentatively accept, or decline.

Please note that Windows users may propose a new time, but Macintosh users cannot.