How to replace printer toner

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We encourage you to come pick up printer toner and ink replacement cartridges from our office when you need them. We maintain an inventory of all the toner required on campus. Everyone can learn how to install a toner cartridge in your printer -- we are happy to teach you!

When should I replace a toner cartridge?

Newer laser printers have a small display that communicates various messages to you. Typically, these printers will let you know that toner supply is getting low far before the cartridge actually needs replacement. Once the display indicates that the cartridge is empty, try removing it and gently rocking it from side to side to redistribute the toner before getting a replacement. For printers without an information display, try rocking the cartridge when print quality begins to deteriorate.

How do I replace a toner cartridge?

  1. Note the model number of your printer (e.g., LaserJet 2200) then come to the I.S. office for a new toner cartridge.
  2. Unpack the toner cartridge from the box.
  3. Gently rock the cartridge from side to side to distribute the toner.
  4. Pull the plastic tab and completely remove the attached protective film. Try to avoid spilling toner after this point!
  5. Open the printer top door, grasp the old cartridge, and pull it straight toward you to remove it.
  6. Push the new cartridge into place and close the printer top door.

Recycle old cartridges!

  1. Remove the return shipping label from inside the HP box.
  2. Pack the old cartridge into the box.
  3. Insert the cardboard tabs to close the box.
  4. Apply the shipping label.
  5. Drop the box off in your department or division for shipping.

How else can I be mindful of paper waste?

This topic deserves a separate article, but here are a few basics.


  1. Confirm that you are printing to the correct printer before you click the print button.
  2. If the document doesn't print, check both the printer and your computer's print utility for error messages.
  3. Some printers support duplex. Use it when you can.
  4. Maintain a supply of GOOSO (good on one side only) paper near commonly-used printers.
  5. Print only the pages you need from long documents.
  6. Print to PDF instead of paper when you want to keep a copy of a web page or email for recordkeeping.
  7. Replace paper communication with web and email where you can. Use Moodle to post frequently-accessed information and forms.

Do you have other printing tips and waste reduction suggestions? Post them in the comments!