Back up your files (Windows)

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How to back up your files in Windows.


Why back up?

It is important to back up all your files and documents on a regular
basis. Hardware and software DOES FAIL and can destroy documents.
Viruses can also corrupt or delete documents. It is very difficult to
recover files and your best insurance that you do not lose data is to
make a backup of all your files on a regular basis. (At least once a
week, or more if you are working on a document that you would not want
to lose.)

Where should I back up?

You have a number of choices: your network user folder, external
hard drive, CD, DVD, or USB flash drive. Your choice will depend on how
much data you have and how long you plan to keep it. If you have tens
of gigabytes of data and want to keep a permanent backup, an external
hard drive is your best option. If you have just a few gigabytes of
data, then the network is an excellent backup location. CDs and DVDs
are very portable, long-lasting, and inexpensive. If you only need the
backup for a short time, then a USB flash drive is appropriate.

Automatic or manual?

It's easy to forget to back up. With backup software such as Windows Backup, you may schedule a daily backup. Please follow
the preceding links for more instructions on how to correctly configure
these backup utilities.

Archive or separate files?

Archiving files and folders creates a copy of the items you want to
back up in a compressed file. Archived files take up less disk space
than uncompressed files. Archive if you are
short on space. Otherwise, you may
be just fine copying plain files.

  • Select an item or items in the Finder.
  • Choose File > Add to Zip Archive
  • If you archive a single item, the archived file has the name of the
    original item with a ".zip" extension. If you archive multiple items at
    once, the archived file is called

When you open an archived file, your computer displays uncompressed copies of the original items.

Back up to the server

Advantages: located at school, automatically available to you

Disadvantages: not available from home, not enough space for music or videos. Please back these up to other media.

1. Double-Click on the My Computer icon.
2. A window will open showing your networked drives. There should be a drive with your name showing that it is connected to the server. If you do not see this drive, please have one of the technology staff members help you map a drive to your folder on the server.

3. You will copy all your documents to this drive.
4. Double-click on your network drive.
5. Create a new folder for your backup (we recommend dating it as well)
6. Drag any or all of your documents into this folder.
7. If you get a message stating that this folder already contains a folder with the same name, click Yes to All.
8. Once all your files are copied, your backup is complete!

1. Insert a blank CD or DVD into your CD/DVD drive
2. A Menu will pop up

3. Select "Add Files using IBM RecordNow.
4. Follow the on screen prompts.
5. When you are finished, remove the CD from your computer and store it in a safe place where it will not be scratched!

External hard drive or USB storage device:
1. Insert the device into your USB port on the side of your computer.
2. Double click on My Computer and locate your E: Drive. (It should be named Removable Disk)
3. Drag and Drop files into your E: Drive
4. An Icon will appear on your desktop for the device:
5. Drag and Drop files into the icon.
6. When you are done, eject the drive using the Safely remove Hardware option in the bottom right of your screen.

7. Remove the device from your computer and store it in a safe place!