On behalf of the Catlin Gabel alumni association and board, we invite alumni families to join us for Alumni Weekend

Alumni come from far and wide to be a part of the celebrations and reunions that take place during this exciting weekend. Let's gather as a community to create new memories and celebrate the milestones of classes ending in 1 and 6. Stay tuned for event-specific details.To stay abreast of all event details, be sure to read the alumni e-newsletter, check the website, and join us on Facebook "Catlin Gabel Alums". Thank you to the alumni weekend planning committee! 

To register for the Pine Cone Guild Luncheon or the Celebration of Leadership & Service please email alumni@catlin.edu

 

Reunion Planning

 In 2016, Catlin Gabel will recognize the reunions of class years ending in 1 and 6. Individual class celebrations take place because reunion year alumni volunteer to coordinate class parties, with the support of the alumni relations office you can help your class have a fun and memorable reunion.

Help make your reunion a success! Plan early and communicate often. 


2016 Reunion Organizers:

Margot Voorhies Thompson '66

Tom Tucker '66

Camilla Streeter '71

Hester Buell Carr '76

Elizabeth Rondthaler Jolley '76

Katie Wisdom Weinstein '86

Leif Julen '96 (formerly Leif Palmer)

Bowman Leigh '06

Bobby Bonaparte '06


Reunions: a two-way street

It’s great for you to keep up with friends and bring your class together to celebrate and remember your time at Catlin Gabel, and great for the school to share the campus, have your help in updating records, and invite class awareness and support of the school. We can hardly wait!

March and April: Build a committee

Pull together a core group of people who will share the responsibilities. Include various social groups and both men and women if you can- but the key thing is having people who want to help make reunion happen.

What will committee members do, anyway?

  • Connect with classmates by email and telephone to update files, find classmates, send invitations, etc.
  • Develop plans for the kind of Saturday party you want
  • Consider making a class gift or memorial tribute
  • Create a follow-up class mailing and/or notes for the Caller

March through September: COMMUNICATE!

Talk up coming to reunion, confirm information, find lost classmates! The alumni relations office will provide you with data for your class, mailing labels if you need them, and post class-specific reunion information on the Catlin Gabel website. Some classes use Google Doc spreadsheet to corral information as it changes, and it is easy to return the final version to the alumni relations office.

Typical communications:

  • Use calls, e-mails, and text to class members to gather news, find lost classmates
  • June or early July—use a mailing or social media to spread word of the party you are planning
  • Late August – send class party invitations by mail or social media (information will also be listed in the reunion mailing form school.)

April-May-June: plan your Saturday event

  • Do you want a dressy or casual event?
  • How many do you think will come? Will you include spouses? Children? Faculty?
  • Will you serve a meal? Hors d’oeuvres only? Buffet? Potluck? Picnic style? Sit-down?
  • What location fits your expectations? Who will arrange it?
  • Do you expect to offer beer, or wine, or mixed drinks? Provided, no-host, or BYO?
  • Will there be decorations, activities, a slide show or movies, etc.? Classmates and school archives may lend things for display—photos, yearbooks, memorabilia such as quilts or time capsules
  • Do you need to plan for childcare or children’s activities, or for handicapped access?
  • What will you charge per person?
  • Who will create the invitation? How will you send it? When?
  • Who will receive RSVP’s and collect money?

September: finalize details

  • Complete the head count for your party
  • Confirm your choice of venue and any associated needs (tables/ chairs; AV equipment, heaters)
  • Complete menu planning with caterer, if used, or participants
  • Follow up with classmates working on displays, presentations, décor, etc.

October: have a great time!

Consider a reunion gift to the school

Some reunion classes choose to make a gift to support a campus project, perhaps in honor of a deceased classmate or admired faculty member. The office can provide a list of needs and opportunities such as underwriting an educational program or financial aid, or even t-shirts for the chess team. Naming opportunities are reserved for major donors, and gifts of art must be planned with the school.

How do we pay for this? 

Communications—The alumni relations office sends general reunion announcements at no cost to alumni, if you choose to send a class party invitation you may request a portion be reimbursed by the alumni relations office if you document your mailing expenditures.

Class party budget—Dinner expenses are the responsibility of the participants. Costs will depend on the style of party you choose, and might range from very moderate (an on-campus potluck) to very pricey (a dinner cruise on the Columbia). The school does not charge to use campus space for class events during reunion weekend, and there are numerous suitable sites (see back cover). Meeting at a classmate’s home is also a great option. A potluck dinner is a low-cost approach, and gives people a sense of ownership about the event; a catered meal is more expensive. In addition, many local restaurants and pubs have private rooms and provide food and bar services for parties. Occasionally a class has held its party at a private club, but this is the exception rather than the rule.

How the alumni relations office will help you

  • We will provide you with class lists and mailing labels and supplies if needed, as well as use of copy machines on campus.
  • We will send reunion information through a save-the-date notice, the school website, and social media. We will send a formal Alumni Weekend invitation in the summer, and reunion e-invitations specific to each class.
  • We will reserve campus space on your behalf, and arrange set-up help from school staff based on a needs list from the committee (tables, chairs, television/VCR/DVD player, slide projector, screens, garbage and recycling containers, tents and/or heaters etc.).

On campus reunion sites to consider

ADA-accessible restrooms are available in all locations

  • Jubitz conference room (capacity to 25): ample serving counter, large table, view of Schauff Circle

  • Dant House faculty lounge (capacity to 30): bay windows, fireplace, access to paved courtyard

  • Vollum 3 (capacity to 40): large classroom, partially covered deck, Paddock view

  • MS Commons (capacity to 80): casual space with courtyard, Paddock view*

  • Beehive courtyard (capacity to 100): completely covered outdoor area *

  • Creative Arts Center (capacity to 100): student art gallery, sliding doors to courtyard *

  • Fir Grove (capacity to 300): rough terrain, Fire pit and gazebos, Barn plaza for heated tent *

*The school has a limited number of party tents and space heaters, so reserve spaces and equipment as soon as possible.

Sites listed are regularly used for school and outside events. Other campus locations may be available for a reunion party; make a request through the alumni relations office.

 

An independent preschool through 12th grade day school in Portland, Oregon
8825 SW Barnes Road,
Portland, Oregon 97225 |
503-297-1894 |
info@catlin.edu

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