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Adding a New Printer (PC)

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Here's how to add a new printer if you are on a PC:


Click on the Windows Start Ball in the lower left-hand corner of your screen and type in


then press the Enter key on your keyboard



you will then see a window with a list of all the Catlin Gabel printers.

Select the printer you would like to install and RIGHT-click and select Connect


You'll see a window showing that your computer is attempting to make a connection with the printer you've selected.


You will then be asked if you trust the printer, click the Install driver button.

The printer driver will finish installing and then you can close the windows that is listing all the printers.

Add a New Printer (Mac)

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IT has developed an easy way for you to add a printer. This will be especially helpful to those of you needing to add the new science printer.


First you'll need to download the printer installer which is located here:

This should download to either your downloads folder or your desktop.

Double click on the downloaded icon that is called Add Printer 2.8 (these pictures show 2.0, but it's now 2.8)

and then double-click on the Add Printer 2.8 icon

When you see this warning message, click the Open button.


You can add printers by either an entire division (Lower School, Middle School or Upper School, Gym or All) or by a single specific printer such as Dant Main or US Science Main.

click on the Printer button and then select the specific printer(s) you wish to install. If you want to install more than one printer, hold down the Command key and click on the printers you want to install.Then click OK.


OR, after clicking the Division, make your selection and click OK.


You will then need to enter your Catlin Gabel email username (not just your regular name) and password.Click OK.


If all has gone well, you should be rewarded with this screen


Print double-sided (duplex)

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Before Printing

First tell your computer that the printer has a duplex unit.

Go to System Preferences -> Print & Fax

Select a printer that supports duplexing.

Select Options & Supplies.

Select the Driver tab.

Check the Duplex Unit checkbox and save this screen.

When Printing

See the Copies & Pages popup menu? This actually contains other printing options.

Select Layout from this printing options menu.

Now look for the two-sided options. Select long-edge binding for a book-style layout.

Go ahead and print!

To make this the default for this printer, save this print setting and give it a name you will remember.



Select a printer that supports duplex printing.

Open the Properties for this printer.

Select Documents Options -> Print on Both Sides

Go ahead and print!

We don't currently know a way to save this as your default. Please edit this document and add this information if you know how. 

Authentication Required -- Printing in Mac OS 10.5/10.6 Leopard and Snow Leopard

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What to do when a print job won't print and the status is "on hold - authentication required"


Printing to Windows printers got a little more complicated with Mac OS 10.5 (Leopard). You have to save your password for each printer you use, as follows. Ideally, you should only have to do this once.

If you send a job to print and it doesn't come out, check the following.

Open the printer using its dock icon.

You should see a window similar to this.

Look down at the print job list. See that text under Status that is difficult to read?

Expand it by dragging the vertical dividing line between Status and Name.


If you do not see any print jobs listed, try going to the Jobs Menu and selecting "Show Everyone's Jobs."


The job requires a password. Click Resume.

Now the password dialog box pops up. Enter your Catlin Gabel username (kassissiehr not Richard Kassissieh), enter your email/network passowrd and check "remember password" (if you are NOT using a public/shared machine).


Print to the Learning Center copier

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Go to Start menu -> Printers & Faxes
If you already have the learning center printer in your list, Delete it.
Select Add a Printer -> Network Printer -> From Directory
Search for USVLMLC-CPY and select OK

Download and install the Ricoh PPD file for OS X (see below for link).
Go to Applications -> Utilities -> Printer Setup Utility
Select Add a Printer -> More Printers
Select Windows from the top drop-down list.
Select Catlin from the domain list, moving up one level (out of Workgroup) if necessary.
Select cgsprint01 from the computer list.
Log in as yourself.
Select USVLMLC-CPY from the printer list.
Select Ricoh Aficio MP 161 PS from the drivers list.

Common printer names

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Useful when adding a new printer on a Mac. This list includes commonly used printers in academic spaces on campus.

LS2ND3RD HP LaserJet 2200  
LSFRENCH HP LaserJet 4  
LSJAPANESE HP LaserJet 1320  
LSLAB-BW HP LaserJet 4250 Duplexing
LSLIB-BW HP LaserJet 4000  
LSLIB-C HP Color LaserJet 4650 Duplexing
LSOFFICE HP LaserJet 4000 Duplexing
MSLIB-C HP Color LaserJet 4600 Duplexing
MSOFFICE HP LaserJet 4100  
MSSECRETGAR HP LaserJet 5 Duplexing
MSUPPERHALL HP LaserJet 1320  
USART-BW HP LaserJet 4100  
USDANT08 HP LaserJet P2015 Duplexing
USDANT12 HP LaserJet 2200 Duplexing
USDANTMAIN HP LaserJet 4350 Duplexing
USDANTMAIN2 HP LaserJet 4000  
USLIB-BW HP LaserJet 4100 Duplexing
USLIBLAB-C HP Color LaserJet 4600 Duplexing
USMATHMAIN HP LaserJet 2300 Duplexing
USML2 HP LaserJet 2300 Duplexing
USML5 HP LaserJet 2300 Duplexing
USOFFICE HP LaserJet 4250 Duplexing
USSCIMAIN HP LaserJet 2100  
USVLMLC-CPY Ricoh Aficio MP 161 PS  
USVLMMAIN HP LaserJet 4100 Duplexing

How do I print on heavier stock?

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When you are printing on something other than plain paper you should change the setting so the printer can adjust to accommodate the paper with fewer jams.


On the print screen click on Properties.

From the media pull down menu select the most appropriate type of paper.


How to replace printer toner

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We encourage you to come pick up printer toner and ink replacement cartridges from our office when you need them. We maintain an inventory of all the toner required on campus. Everyone can learn how to install a toner cartridge in your printer -- we are happy to teach you!

When should I replace a toner cartridge?

Newer laser printers have a small display that communicates various messages to you. Typically, these printers will let you know that toner supply is getting low far before the cartridge actually needs replacement. Once the display indicates that the cartridge is empty, try removing it and gently rocking it from side to side to redistribute the toner before getting a replacement. For printers without an information display, try rocking the cartridge when print quality begins to deteriorate.

How do I replace a toner cartridge?

  1. Note the model number of your printer (e.g., LaserJet 2200) then come to the I.S. office for a new toner cartridge.
  2. Unpack the toner cartridge from the box.
  3. Gently rock the cartridge from side to side to distribute the toner.
  4. Pull the plastic tab and completely remove the attached protective film. Try to avoid spilling toner after this point!
  5. Open the printer top door, grasp the old cartridge, and pull it straight toward you to remove it.
  6. Push the new cartridge into place and close the printer top door.

Recycle old cartridges!

  1. Remove the return shipping label from inside the HP box.
  2. Pack the old cartridge into the box.
  3. Insert the cardboard tabs to close the box.
  4. Apply the shipping label.
  5. Drop the box off in your department or division for shipping.

How else can I be mindful of paper waste?

This topic deserves a separate article, but here are a few basics.


  1. Confirm that you are printing to the correct printer before you click the print button.
  2. If the document doesn't print, check both the printer and your computer's print utility for error messages.
  3. Some printers support duplex. Use it when you can.
  4. Maintain a supply of GOOSO (good on one side only) paper near commonly-used printers.
  5. Print only the pages you need from long documents.
  6. Print to PDF instead of paper when you want to keep a copy of a web page or email for recordkeeping.
  7. Replace paper communication with web and email where you can. Use Moodle to post frequently-accessed information and forms.

Do you have other printing tips and waste reduction suggestions? Post them in the comments!